Small business file storage

One of the most effective ways to organize your files is by category. Again, think of the grocery store. Foods are organized into sections like produce, dairy, packaged foods, etc. Many business activities think reports or events are reoccurring, so organizing by year or month makes it easy to identify the most current files and find past versions. Subfolders help create logical groups within your larger categories.

For example, within a client folder, you might have separate subfolder for each project. Then within the project, you may have further subfolders for correspondence and contracts.

Even if you know the right folder to look in, finding the correct version of a file can be hard. One way to help is to create subfolders for the stages of a task. Copy Copy is another option similar to Dropbox, and it offers 15 GB of free cloud storage.

About the Author: admin. Related Posts. It is also possible to create a web interface that is white-labeled to create public access to a document library. Start 7-day Free Trial: files.

FileWhopper is an innovative alternative to subscription services and cloud storage solutions. It is a pay-as-you-go file transfer service that uses a file sharing methodology. The pay-as-you-go method suits many business use cases. If you want to send a large file or folder to someone, you simply upload it to the FileWhopper system, get a link for the location and then send that download link to your correspondent.

You pay a fee for each file upload based on file size and the FileWhopper service includes a utility to upload the file. The file is stored in an encrypted state and is password protected so it can only be accessed by the intended recipient. The file is resident on FileWhopper for 14 days can be extended if needed , and then it will be deleted if no one accesses it. When the recipient does access the file, it can only be downloaded, and once that process completes, the file is removed from the FileWhopper system.

The sender can purchase additional downloads if the file has to be shared with more than one recipient. Upload files can be any size, even 10 TB or more. Visit their website to learn more and see their pricing model. First up on this list we have Dropbox Business. Dropbox is a secure cloud storage and file-sharing tool that allows users to store their digital media in one location.

You can access Dropbox files from your computer , phone , or tablet. Anytime you add new files or delete old ones the changes will be automatically synced across all your devices. You can also remotely wipe data if a device is lost or stolen. In team environments, you can use Dropbox Business to store files in one location and implement admin permission controls to manage who has access to what data. For individual users, there are three versions of Dropbox Business available to purchase: Basic , Plus , and Professional.

The Basic version is free with 2GB of storage. For enterprise users, there are three versions of Dropbox Business available to purchase; Standard, Advanced, and Enterprise. The Enterprise version is a customized package with a unique price tag. You can try the day free trial. G Suite Google Drive has fast emerged as one of the top cloud storage services, with free storage for personal use.

With Google Drive , the first 15GB of storage is free. With this solution, you can access your files from your computer, smartphone or tablet no matter where you are located. File sharing is an area where Google Drive excels. You can invite others to view and download your files by sending links. You can also invite multiple members of your team to collaborate on a single file.

The combination of storage and collaboration functionality makes Google Drive ideal for remote enterprise environments. OneDrive for Business is a cloud-based file hosting service provided by Microsoft that supports shared files.

You can store files and access them from your computer , tablet , or phone. If you add or delete files then these changes will be synced automatically across all your devices. For collaboration, OneDrive allows you to share files, photos, and folders with others. All you need to do is send a link via email or other message service and the recipient can access the files without needing to sign up.

Document scanning is a unique feature that allows you to use your phone to scan paper documents. For example, you scan receipts and notes to upload them to your OneDrive account.

View pricing information and sign up here. Box for Business is a cloud storage solution that is protected by encryption. Many include the following features to help protect your files: Password protection.

You can send links to password-protected files. Only recipients who know the password can access the file. Expiring links. Expiring links revoke access after a certain amount of time. They allow recipients to access files for a limited amount of time. Varied permissions. With file access permissions, you select who can view, comment on, edit or reshare files. For example, you limit access to one person, a group, all company employees or anyone.

Version history. Someone might add unwanted edits to your shared file. Version history lets you restore a file back to a prior draft. Recycle bin. You might delete a file without meaning to. In this case, you can restore files from the recycle bin. Mass file deletion protection. You might delete a large number of files by accident. If so, your cloud storage provider will send an alert.

It will also list the steps to recover those files. Activity monitoring. Providers watch for and block suspicious sign-in attempts. Automated surveillance prevents unauthorized access to your account. With cloud storage, a type of cipher code always conceals your files from prying hackers.

Virus scanning. Files are scanned during the download process for known viruses. Physical protection. The data centers where your content is stored have security officers and motion sensors.